PURCHASING

FILE: DJF

Critical

The Board recognizes the importance of a sound fiscal management program and expects the district to maintain an efficient and consistent procedure for purchasing materials and services for the school district. No contract will be made and no bill will be paid without the proper documentation and without an affirmative vote from a majority of the whole Board.

The superintendent or designee shall develop a purchasing procedure that efficiently supplies the district, but also controls and documents district expenditures. Cooperative purchasing should be utilized when it is determined to be to the financial advantage of the district.

The Board may purchase apparatus, equipment and furnishings by entering into lease purchase agreements with vendors. Any agreement that results in school district ownership of the leased object must contain a provision that allows the district an option to terminate the agreement on at least an annual basis without penalty. All expenditures related to lease purchase agreements shall be considered expenditures for capital outlay.

When purchasing food or beverages to be processed or served in a building or room owned or operated by the district, the Board will give preference to those that contain a higher level of calcium if they are equal or lower in price and of the same type and nutritional quality. This consideration is in addition to any requirements of the U.S. Department of Agriculture under the National School Lunch Program or the School Breakfast Program.

The Board and the district will give preference to all commodities manufactured, mined, produced or grown within the state and to all Missouri firms, corporations or individuals that supply commodities when quality and price are approximately the same.

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Note: The reader is encouraged to check the index located at the beginning of this section for other pertinent policies and to review administrative procedures and/or forms for related information.

Adopted: 10/18/04

Revised: 3/25/04

Cross Refs: BBFA, Board Member Conflict of Interest and Financial Disclosure

FEF, Construction Contracts Bidding and Awards

Legal Refs: §§ 34.375, 162.301, 170.041, 171.181, 177.082, 393.310, 432.070, .080, RSMo.

Mercantile Bank of Illinois v. School Dist. of Osceola, 834 S.W.2d 737 (1992)

Seneca R-VII School District, Seneca, Missouri

© 2003, Missouri School Boards' Association, Registered in U.S. Copyright Office

For Office Use Only: DJF-C.1B (12/03)